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Reporting 2024/25 taxable expenses and benefits

April 3, 2025

If as an employer you provided employees with taxable expenses and benefits in the 2024/25 tax year, you will need to ensure that you meet your reporting obligations in respect of those benefits. This will include providing information to HMRC and to your employees. The exact nature of your reporting obligations will depend on whether or not you payrolled those benefits.

Payrolled benefits

Where benefits are taxed through the payroll (payrolling), much of the reporting to HMRC is done on an ongoing basis throughout the tax year under real time information. However, this does not mean that there is nothing to do after the end of the tax year. As an employer, you must provide employees with details of their 2024/25 payrolled benefits before 1 June 2025. This can be done by email, by letter or on their payslip.

It is also important to include payrolled benefits in the calculation of your 2024/25 Class 1A National Insurance liability on your P11D(b). Even if all benefits provided to employees in 2024/25 have been payrolled, it is still necessary to file a P11D(b) as this is the Class 1A National Insurance return. This must be filed online, either via PAYE Online for Employers or by using a commercial software package. It must reach HMRC by 6 July 2025.

Other taxable benefits

Taxable benefits that have not been payrolled and which have not been included within a PAYE Settlement Agreement must be reported to HMRC on form P11D. This must be filed online by 6 July 2025, either via HMRC’S PAYE Online for Employers service or by using commercial software. It should be noted that HMRC’s PAYE Online service can only be used by employers who have fewer than 500 employees. Paper forms are not accepted.

Employers must also file a P11D(b) online by 6 July 2025. This is their declaration that all required P11Ds have been submitted, and also their Class 1A return. When calculating the Class 1A liability, it is important to include both payrolled benefits and those reported on P11Ds.

Employers must provide employees with details of their taxable benefits as reported on their P11D by 6 July 2025. The easiest way to do this is to give the employee a copy of their P11D. The information can also be provided by email or by letter.

It is important that the deadlines are met and returns are correct as penalties may be charged for both late and incorrect returns, and these can be significant.

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